Relocation/Moving Expenses

Last post 10-08-2009, 7:39 PM by TXHRGuy. 3 replies.
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  •  09-22-2009, 2:55 PM 9266

    anessao is not online. Last active: 11-19-2009, 10:34 AM anessao



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  • Relocation/Moving Expenses

    We have an employee that we relocated a few months ago.  He has traveled home several times to check on the sell of his house.  I know that we are required to gross up certain relocation expenses for tax purposes, however I need to know if there is a cap as to how many trips an employee is allowed (to be grossed up)  per IRS regulations.  Can anyone help?

  •  09-23-2009, 9:56 AM 9269 in reply to 9266

    SFbay is not online. Last active: 11-20-2009, 1:11 PM SFbay



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  • Re: Relocation/Moving Expenses

    What do you mean by "gross up"  ... giving the employee extra reimbursement to cover the taxes? As far as I know an employer isn't require to gross up moving expenses. However, there are other requirements. See IRS publication 521. You should read the whoel thing but I copied an excerpt below

     " You may be reimbursed by your employer for moving expenses, some of which are deductible expenses and some of which are not deductible. The reimbursements you receive for the nondeductible expenses and any allowances for miscellaneous or unspecified expenses are treated as paid under a nonaccountable plan  and are included in your income. If you are reimbursed by your employer for the taxes you must pay (including social security and Medicare taxes) because you have received taxable moving expense reimbursements, you must pay tax on this reimbursement as well, and it is treated as paid under a nonaccountable plan...Your employer must withhold income tax, social security tax, and Medicare tax from reimbursements and allowances paid to you that are included in your income."

     http://www.irs.gov/publications/p521/ar02.html#en_US_publink100043419

  •  10-08-2009, 5:43 PM 9390 in reply to 9266

    PT is not online. Last active: 10-28-2009, 2:23 PM PT



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  • Re: Relocation/Moving Expenses

    I have a question regarding relocation/moving expenses. A principal in my firm wants to treat them as a loan. Has anyone done this? Can you provide an example agreement?
  •  10-08-2009, 7:39 PM 9395 in reply to 9390

    TXHRGuy is not online. Last active: 11-21-2009, 10:46 PM TXHRGuy



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  • Re: Relocation/Moving Expenses

    PT:
    I have a question regarding relocation/moving expenses. A principal in my firm wants to treat them as a loan. Has anyone done this? Can you provide an example agreement?

    SOX may be invoked.

    Collecting loans from employees is as difficult as collecting loans from friends.

    If the money is already given and there is no agreement in writing, it's up in the air what will happen if you try to treat it as a loan after the fact.  Can you give more details?

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