Does anyone utilize employee rosters during emergency evacuation drills?  If so, are they sorted by department?  And, where do you keep them?

Yuo can't use a general roster because it would not cover anyone that was off for wantever reason or if they were offsite running arrands.

 

If you are in the situation were you need to have a roster for ensuring everyone got out in case of emergency you need the following\

1.  you need a sign in for visitors

2.  You need for each dept to do a daily sign in (with sign out when leaving whatever the reason)

3.  You  need to run emergency drills semi-regular.  I would say 1 time each quarter until everyone knows what they are doing then once a year. (this is an osha requirement)

There is prolly other thngs that I missed as I didn't ask any specific questions.  different situation might need other things too.

 

 

Luitpold,

Definitely. We are a facility with 300 employees and some percentage are always offsite. We separate our lists by department. We keep several lists. One is with the receptionist and another set is with HR. The receptionist also handles the visitor's log.

Mike CJ

We also delegate the responsibility to each director/manager/supervisor for each departement. The rosters are their responsibility and all we do is accumulate the information from each director during an evac. The information goes as follows: Supervisor->Manager->Director->EHS personnel->EHS Director(sometimes also include VP of company). If your facilities are the size of ours it would be nearly impossible to maintain records for each particular dept. Hope that helps in some way.

The employees rosters are kept in the safety office for three years. yes they are sorted by the department, shift, zone and employees ID number.

As you can see, there are many methods for taking head count at the Assembly Point after an evacuation.  It's the method that works for you.

At our University we have Administration Buildings, Academic Buildings, Residence Halls, and Support Facilities.  Not to mention Athletic Events and other Public Events.

For Staff and Faculty head counts we rely on a Building Manager who has a list from each department within their building who keeps an accruate list of personnel under their control.  When someone is off campus (due to illness, vacation, Dr. appointment, etc.) the individual departments within the building are held accountable for their list being accurate.  We perform Annual Fire Drills in Administration and Academic Buildings and the lists have been as accurate as they can be due to peoples visiting other buildings and may not be in the building at the time of the evacuation or a drill.

For Residence Halls, the Student Life Department is responsible for keeping an accurate list of Students and Faculty who reside in these buildings.  We perform quarterly fire drills in these buildings.  As with the other buildings, students don't log out and log in and they may be at an off campus activity or attending a class when an evacuation or drill is conducted.  We do the best by work of mouth as to the accuracy of the list.

This is how we conduct drills and verify head count at the Assembly Point designated for the specific building.  I hope this doesn't add to the confusion that this subject can creat.  It all boils down to what works best your your type of business.

 

luitpold:

Does anyone utilize employee rosters during emergency evacuation drills?  If so, are they sorted by department?  And, where do you keep them?

 

Yes,  we have electronic building access control system and and visitor in out register with access badge. During emergency evacuation building wardens are counting the head at assembly point with reference to the visitor in out register and access control system.

Emergency Response Team members check the building to ensure every one has evacuated and reports to the building warden. Head count record is maintained by building wardens.